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STRATEGIC OUTCOMES |
ACTION |
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Department: |
☒ Safe & Prosperous |
☒ Motion |
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Finance |
☐ Active & Appealing |
☐ Resolution |
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☐ Respected & Responsible |
☐ Ordinance - Introduction |
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Division: |
☐ Connected & Engaged |
☐ Ordinance - Adoption |
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Procurement |
☐ Unique & Creative |
☐ Public Hearing |
TITLE:
title
Bid Award: Emergency Dispatch Backup Center
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SUMMARY RECOMMENDATION:
Summary Recommendation
Award a construction services contract for Emergency Dispatch Backup Center to the lowest responsive and responsible bidder in the amount of $805,201.81 to Yuma Valley Contractors Inc., Yuma, Arizona (Engineering-RFB-26-149) (David Wostenberg/Robin R. Wilson)
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STRATEGIC OUTCOME:
This item supports the City Council’s strategic outcome of Safe and Prosperous by providing an Emergency Dispatch Backup Center to ensure that Public Safety entities continue to provide premier services in the event of unforeseen emergencies.
REPORT:
The City of Yuma Public Safety Dispatch Center is located at 1500 S. 1st Avenue inside the Yuma Police Department building. The existing backup dispatch center is housed at City Hall; however, this space is insufficient to operate as a fully functional dispatch center during a natural disaster.
The current backup facility cannot provide adequate support if the police building sustains structural damage or if citywide infrastructure is compromised. In 2023, a minor power outage exposed a critical vulnerability: both the Police Department and City Hall share the same power grid. As a result, the Public Safety Dispatch Center lost power in both its primary and backup locations, and the redundancy measures in place did not perform as intended.
Relocating the backup center to the Agua Viva Water Plant addresses these concerns. This site is on a separate power grid and already has much of the necessary infrastructure to support the addition, ensuring greater resilience and continuity of operations during emergencies.
This project will consist of interior construction and system upgrades, including new walls and ceilings, access flooring, painting, HVAC improvements, plumbing and electrical work, fire suppression installation, and integration of communications infrastructure to create a fully functional emergency dispatch backup center.
Yuma Valley Contractors submitted the sole bid in the amount of $805,201.81. This project is anticipated to begin in mid-March 2026 and is expected to be completed in 120 days.
FISCAL REQUIREMENTS:
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CITY FUNDS: |
$ 805,201.81 |
BUDGETED: |
$ 2,000,000.00 |
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STATE FUNDS: |
$ 0.00 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
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FEDERAL FUNDS: |
$ 0.00 |
IN CONTINGENCY: |
$ 0.00 |
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OTHER SOURCES: |
$ 0.00 |
FUNDING ACCOUNT/FUND #/CIP: |
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TOTAL |
$ 805,201.81 |
2025 Excise Tax Revenue Bonds: Public Safety Tax |
FISCAL IMPACT STATEMENT:
Sufficient budget authority is available in the City Council FY 2026 approved budget and Capital Improvement Plan.
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
NONE
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☒ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
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Acting City Administrator: |
Date: |
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John D. Simonton |
01/23/2026 |
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Reviewed by City Attorney: |
Date: |
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Richard W. Files |
01/23/2026 |