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STRATEGIC OUTCOMES |
ACTION |
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Department: |
☐ Safe & Prosperous |
☒ Motion |
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Finance |
☐ Active & Appealing |
☐ Resolution |
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☐ Respected & Responsible |
☐ Ordinance - Introduction |
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Division: |
☒ Connected & Engaged |
☐ Ordinance - Adoption |
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Procurement |
☐ Unique & Creative |
☐ Public Hearing |
TITLE:
title
Cooperative Purchase Agreement: Bonfire Procurement Software Subscription
end
SUMMARY RECOMMENDATION:
Summary Recommendation
Authorize the purchase of five annual renewals of the Bonfire Procurement Software Subscriptions from Euna Solutions, Inc., Sandy Springs, Georgia, utilizing a Cooperative Purchase Agreement through Sourcewell contract, for an estimated annual expenditure of $44,522.00. (Finance/IT-CPA-26-130) (Isaiah Kirk/Robin R. Wilson)
end
STRATEGIC OUTCOME:
This item supports the City Council’s strategic outcome of Connected and Engaged by ensuring a transparent and inclusive procurement process while enhancing collaboration and communication between end-users and potential contractors and suppliers.
REPORT:
The Bonfire Procurement software has been used for the past four years to manage the City’s procurement process and assist in monitoring contracts. This innovative approach to public procurement has resulted in enhanced transparency, compliance, and ensuring fair and competitive bidding processes, while reducing administrative workload.
The estimated annual cost is $44,522.00, with a total projected expenditure of $222,608.00 over the five-year renewal term.
Renewing the Bonfire Procurement Software Subscriptions will allow staff to maintain the efficiency and effectiveness of the City’s procurement practices. Continued use of this platform supports strategic purchasing, contract oversight, and ensures compliance with established procurement standards.
FISCAL REQUIREMENTS:
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CITY FUNDS: |
$ 44,522.00 |
BUDGETED: |
$ 50,000.00 |
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STATE FUNDS: |
$ 0.00 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
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FEDERAL FUNDS: |
$ 0.00 |
IN CONTINGENCY: |
$ 0.00 |
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OTHER SOURCES: |
$ 0.00 |
FUNDING ACCOUNT/FUND #/CIP: |
|
TOTAL |
$ 44,522.00 |
General Fund |
FISCAL IMPACT STATEMENT:
Sufficient budget capacity is provided in the FY 2026 City Council approved budget to purchase these subscriptions.
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
NONE
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☐ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
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Acting City Administrator: |
Date: |
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Jennifer Reichelt for John D. Simonton |
10/27/2025 |
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Reviewed by City Attorney: |
Date: |
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Richard W. Files |
10/26/2025 |