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STRATEGIC OUTCOMES |
ACTION |
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Department: |
☒ Safe & Prosperous |
☒ Motion |
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Finance |
☐ Active & Appealing |
☐ Resolution |
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☐ Respected & Responsible |
☐ Ordinance - Introduction |
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Division: |
☐ Connected & Engaged |
☐ Ordinance - Adoption |
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Procurement |
☐ Unique & Creative |
☐ Public Hearing |
TITLE:
title
Sole Source: Integrated Ballistic Information System Warranty and Protection Plan
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SUMMARY RECOMMENDATION:
Summary Recommendation
Authorize the City Administrator to execute a sole source purchase extending the Warranty and Protection Plan of the Integrated Ballistic Information System (IBIS) with Forensic Technology Inc., of Largo, Florida, for total expenditure of $123,879.00. (Police/Administration - GRT-24-140) (Thomas Garrity/Robin R. Wilson)
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STRATEGIC OUTCOME:
The motion supporting the use of grant proceeds furthers the City Council’s strategic outcome of Safe and Prosperous. The use of the grant funds extends the Warranty and Protection Plan for the Yuma Police Department’s (YPD) currently installed Integrated Ballistic Information System (IBIS) on the National Integrated Ballistic Information System Network (NIBIN).
REPORT:
The IBIS system is an automated ballistic imaging and analysis system. The system populates a database of digital ballistic images of spent casings from crime guns to assist forensic experts in making preliminary identifications related to police investigations. In addition to matching evidence from an ongoing investigation, IBIS can be used to link ballistic information from prior investigations and to guns used in crimes. All IBIS systems deployed through NIBIN must meet the U.S. Department of Justice (DOJ) security requirements.
Forensic Technology Inc.’s SafeGuard Warranty includes the proprietary services that ensure YPD’s IBIS system continues to be compliant with DOJ requirements. This system enhances forensic laboratory capabilities related to intelligence and investigative information gathering, analysis and sharing. This allows YPD personnel, as well as neighboring agencies, to receive more responsive, effective, and timely preliminary ballistic results.
Approving this item authorizes the purchase of an extended Warranty and Protection Plan of the IBIS.
FISCAL REQUIREMENTS:
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CITY FUNDS: |
$ 0.00 |
BUDGETED: |
$ 123,879.00 |
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STATE FUNDS: |
$ 0.00 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
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FEDERAL FUNDS: |
$ 123,879.00 |
IN CONTINGENCY: |
$ 0.00 |
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OTHER SOURCES: |
$ 0.00 |
FUNDING: ACCOUNT/FUND #/CIP |
TOTAL $ 0.00
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193-60-12-BSGF.8970 Department of Emergency & Military Affairs (DEMA) |
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To total; right click number & choose “Update Field” |
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FISCAL IMPACT STATEMENT:
Sufficient budget capacity is provided in the FY 2024 City Council approved budget to complete this purchase using federal grant funding.
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
NONE
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☐ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
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Acting City Administrator: |
Date: |
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John D. Simonton |
11/06/2023 |
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Reviewed by City Attorney: |
Date: |
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Richard W. Files |
11/03/2023 |