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STRATEGIC OUTCOMES |
ACTION |
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Department: |
☐ Safe & Prosperous |
☒ Motion |
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Finance |
☐ Active & Appealing |
☐ Resolution |
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☒ Respected & Responsible |
☐ Ordinance - Introduction |
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Division: |
☐ Connected & Engaged |
☐ Ordinance - Adoption |
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Procurement |
☒ Unique & Creative |
☐ Public Hearing |
TITLE: t
Contract Increase: Hotel Del Sol Multi-Modal Transportation Center
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SUMMARY RECOMMENDATION: Summary Recommendation
Authorize a change order in the amount of $431,889.43 to CORE Construction, Inc. of Phoenix, Arizona for preconstruction and post design services of the Hotel Del Sol Multi-Modal Transportation Center. (Engineering RFQ 2020-20000136) (David Wostenberg/ Robin R. Wilson)
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STRATEGIC OUTCOME:
Awarding this change order meets the desired strategic outcomes of Respected and Responsible, and Unique and Creative. This change order will allow the design team to go to construction documents encompassing the major historic elements from the original Hotel Del Sol that will be preserved, meeting the Unique and Creative strategic goal. This project meets the strategic outcome of Respected and Responsible by preserving a major historical exterior element of Historic Downtown Yuma and utilizing it to provide a much-needed centralized transportation hub for the community.
REPORT:
On September 16, 2020, City Council authorized the City Administrator to execute a contract for design-build (DB) services for the Hotel Del Sol Multi-Modal Transportation Center to CORE Construction, Inc. The original goal of the project was to restore the building and incorporate the Multi-Modal Transportation Center into the 1st floor.
On December 21, 2022, City Council authorized a change order of $633,306.00 for the change in scope of work to redesign and to rebuild the interior structure to current, modern standards while preserving the historic Spanish Colonial archways and architecture on the exterior. The footprint and street view will be nearly identical. The building will retain the historical integrity on the north and east sides of the façade preservation.
On January 3, 2024, City Council authorized a change order of $214,030.00 for preconstruction services as CORE Construction has been working with the Arizona State Historic Preservation Office (SHPO) and Federal Transit Administration, coordinating with site visits, weekly meetings, research and contributing to the documentation required for governmental agency reviews and approval, as well as making changes to the design documents to incorporate the comments received from the SHPO.
Staff is requesting approval for an additional $431,889.43 to utilize the remaining Yuma County Intergovernmental Public Transportation Authority pass-through grant funds. These are the Federal Transit Agency funds which have been utilized for the design of the Multimodal Transit Center. These funds will be used for the additional work associated with moving the transit center to the north side of the Hotel Del Sol and moving the project forward towards final construction documents and drawings. With this added service, the Design-Builder will continue to support the coordination with the P3 Partner while completing the design phase of this project. Any of the funds not utilized for the design phase of the project will be used towards post design services on this project.
FISCAL REQUIREMENTS:
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CITY FUNDS: |
$ 75,224.48 |
BUDGETED: |
$ 18,608,475.00 |
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STATE FUNDS: |
$ 0.00 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
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FEDERAL FUNDS: |
$ 356,664.95 |
IN CONTINGENCY: |
$ 0.00 |
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OTHER SOURCES: |
$ 0.00 |
FUNDING: ACCOUNT/FUND #/CIP |
TOTAL $431,889.43
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City Road Tax Fund $75,224.48 Federal (Grant Name) Fund $356,664.95 |
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To total; right click number & choose “Update Field” |
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FISCAL IMPACT STATEMENT:
Sufficient budget capacity is programmed in FY 2026-30 CIP and City Council FY 2026 Adopted Tentative Budget to award this change order. Final City Council adoption of the FY 2026-30 CIP and FY 2026 Final Budget is on June 18, 2025.
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
NONE
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☐ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
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Acting City Administrator: |
Date: |
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John D. Simonton |
05/27/2025 |
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Reviewed by City Attorney: |
Date: |
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Richard W. Files |
05/26/2025 |