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STRATEGIC OUTCOMES |
ACTION |
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Department: |
☒ Safe & Prosperous |
☒ Motion |
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Finance |
☐ Active & Appealing |
☐ Resolution |
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☐ Respected & Responsible |
☐ Ordinance - Introduction |
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Division: |
☐ Connected & Engaged |
☐ Ordinance - Adoption |
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Procurement |
☐ Unique & Creative |
☐ Public Hearing |
TITLE: t
Cooperative Purchase Agreement: YRCS Radio Repeater Equipment
end
SUMMARY RECOMMENDATION: Summary Recommendation
Authorize the purchase of radio repeater equipment supporting the regional radio system for a total cost of $557,883.28 to Motorola Solutions, Inc., Tempe, Arizona, using a Cooperative Purchase Agreement through the State of Arizona. (Information Technology- GNT-25-265) (Isaiah Kirk/Jeremy W. Jeffcoat/Robin R. Wilson)
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STRATEGIC OUTCOME:
The purchase of radio repeater equipment supports the City Council’s strategic outcome of Safe and Prosperous by increasing portable radio coverage within the regional radio system, ensuring vital communications are not broken between first responders and dispatch centers.
REPORT:
The Yuma Regional Communications System (YRCS) has received grant funding from the Arizona Department of Emergency and Military Affairs, Agreement M23-007, to implement radio repeater equipment that will increase portable radio coverage in areas of Yuma County that have coverage challenges. The proposed equipment will be installed in the eastern portion of the City of San Luis to increase coverage and system capacity at the commercial port of entry, the proposed spaceport, the state prison, and the rapidly developing residential and commercial properties in the area. A second radio repeater is proposed to be installed at Martinez Lake to address radio coverage issues in the area that may impact regional mutual aid response for incidents such as wildland fires.
The one-time purchase of the equipment will use State grant funds. All future maintenance costs will be covered through the YRCS radio user fees paid by all participating agencies.
FISCAL REQUIREMENTS:
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CITY FUNDS: |
$ 0.00 |
BUDGETED: |
$ 840,000.00 |
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STATE FUNDS: |
$ 557,883.28 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
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FEDERAL FUNDS: |
$ 0.00 |
IN CONTINGENCY: |
$ 0.00 |
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OTHER SOURCES: |
$ 0.00 |
FUNDING: ACCOUNT/FUND #/CIP |
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TOTAL |
$557,883.28 |
YRCS Com Grants |
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To total; right click number & choose “Update Field” |
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FISCAL IMPACT STATEMENT:
Sufficient budget capacity is provided in the FY 2025 City Council approved budget for this purchase. This is grant funded and has no impact on the City’s general fund.
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
None
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☒ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
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Acting City Administrator: |
Date: |
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John D. Simonton |
02/24/2025 |
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Reviewed by City Attorney: |
Date: |
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Richard W. Files |
02/23/2025 |