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STRATEGIC OUTCOMES |
ACTION |
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Department: |
☒ Safe & Prosperous |
☒ Motion |
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Finance |
☐ Active & Appealing |
☐ Resolution |
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☐ Respected & Responsible |
☐ Ordinance - Introduction |
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Division: |
☐ Connected & Engaged |
☐ Ordinance - Adoption |
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Procurement |
☐ Unique & Creative |
☐ Public Hearing |
TITLE: t
Cooperative Purchase Agreement: Public Safety Video Surveillance Solutions with Related Equipment, Software and Accessories
end
SUMMARY RECOMMENDATION: Summary Recommendation
Authorize the purchase of body-worn cameras, hardware, licenses, and support utilizing the Cooperative Purchase Agreement through Sourcewell for a total expenditure of $346,784.26. (Police/Administration CPA-25-181) (Thomas Garrity/Robin R. Wilson)
end
STRATEGIC OUTCOME:
This motion furthers the City Council’s strategic outcome of Safe and Prosperous. The use of grant funds for the purchase of body-worn cameras enhances field capabilities related to intelligence and investigative information gathering, analysis and sharing. This allows law enforcement employees, as well as supporting staff, to provide more responsive, effective, and transparent public safety services to the community.
REPORT:
The Yuma Police Department (YPD) has secured grant funding from the Department of Emergency and Military Affairs (DEMA) Border Security Grant Funds to enhance YPD’s body-worn camera program.
This funding will cover the necessary hardware, licenses, and support for first responding officers. In light of recent national events regarding police-community interactions, body-worn cameras have proven to be an essential tool for enhancing transparency and accountability. These devices not only help safeguard the public and officers but also serve as valuable evidence in various situations.
The video recordings contribute to the integrity of law enforcement by ensuring that both the public and the officers are protected during interactions.
Approval of this motion authorizes the City Administrator to enter into a contract with AXON through a statewide cooperative purchasing agreement, to further strengthen YPD’s commitment to transparency and community safety.
The agreement is broken down into a five-year term. Awarded funds will be used toward paying first year costs. The total five-year cost is $1,593,246.11. Unless another funding source is identified, the remaining four years would be paid by general resources.
FISCAL REQUIREMENTS:
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CITY FUNDS: |
$ 0.00 |
BUDGETED: |
$ 350,000.00 |
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STATE FUNDS: |
$ 0.00 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
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FEDERAL FUNDS: |
$ 346,784.26 |
IN CONTINGENCY: |
$ 0.00 |
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OTHER SOURCES: |
$ 0.00 |
FUNDING: ACCOUNT/FUND #/CIP |
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TOTAL |
$346,784.26 |
DEMA Border Security Grant Funds |
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To total; right click number & choose “Update Field” |
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FISCAL IMPACT STATEMENT:
Sufficient budget authority is provided in the FY 2025 City Council approved budget. Future year payments will be programmed in the City Administrator’s proposed budget, contingent on City Council approval.
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
NONE
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☐ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
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Acting City Administrator: |
Date: |
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John D. Simonton |
11/12/2024 |
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Reviewed by City Attorney: |
Date: |
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Richard W. Files |
11/07/2024 |