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STRATEGIC OUTCOMES |
ACTION |
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Department: |
☒ Safe & Prosperous |
☒ Motion |
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Finance |
☐ Active & Appealing |
☐ Resolution |
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☒ Respected & Responsible |
☐ Ordinance - Introduction |
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Division: |
☒ Connected & Engaged |
☐ Ordinance - Adoption |
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Procurement |
☐ Unique & Creative |
☐ Public Hearing |
TITLE: t
Contract Award: Signal Equipment for Transportation Management Center
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SUMMARY RECOMMENDATION: Summary Recommendation
Approve a contract for traffic signal electrical services needed for a functioning Intelligent Transportation System on four corridors: 16th Street Corridor (from Pacific Ave to Avenue C); 4th Ave Corridor (from 1st Street to 32nd Street); Avenue B Corridor (from 8th Street to 32nd Street); and, 24th Street Corridor (from Arizona Avenue to Avenue B) to Westmoor Electric, Inc., Yuma, Arizona, for an expenditure of $114,160.00 (Engineering RFQ-22-181) (David Wostenberg/Robin R. Wilson)
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STRATEGIC OUTCOME:
Awarding this contract meets the City Council’s strategic outcome of Safe and Prosperous, and Respected and Responsible by optimizing signal timing. This contract will reduce pollution, revenue loss, and traffic accidents. The equipment also meets the Connected and Engaged strategic outcome by evaluating real-time traffic conditions and optimizing traffic based on the ever-variable roadway conditions (e.g. construction, time of year, accidents, etc.).
REPORT:
Recently, the City developed an Intelligent Transportation Systems (ITS) Strategic Plan, ITS Infrastructure Plan, and Transportation Management Center (TMC) Concept of Operations. The City is installing already acquired equipment needed for multiple intersections on the following four corridors: 16th Street, 4th Avenue, Avenue B, and 24th Street. This installation of the previously acquired equipment is needed to successfully meet the goals of the ITS. City of Yuma Public Works staff will assist Westmoor Electric with the installation of the equipment.
The City has the largest number of traffic signals and other traffic management equipment within the Yuma region, but does not have the ability to monitor or actively operate the network remotely. There could be significant safety, efficiency, and public relations benefits if the City Engineering Department staff had the ability to monitor and operate traffic signals and other ITS devices in real-time from a centralized location. An ITS will allow for this centralization and real-time operations for the City’s network. The implementation of an ITS is a strategy to elevate the City’s ability to operate and manage a safe and efficient transportation network.
FISCAL REQUIREMENTS:
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CITY FUNDS: |
$ 39,196.20 |
BUDGETED: |
$150,00.00 |
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STATE FUNDS: |
$ 0.00 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
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FEDERAL FUNDS: |
$ 74,963.80 |
IN CONTINGENCY: |
$ 0.00 |
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OTHER SOURCES: |
$ 0.00 |
FUNDING: ACCOUNT/FUND #/CIP |
TOTAL $114,160.00
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City Road Tax Fund, ARPA Fund |
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To total; right click number & choose “Update Field” |
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FISCAL IMPACT STATEMENT:
Sufficient budget capacity is provided in the FY 2025 City Council approve budget and Capital Improvement Plan.
What is ARPA? The federal government signed the American Rescue Plan Act (ARPA) into law on March 11, 2021. The program provides support to local governments in responding to the economic and public health impacts of COVID-19 and to mitigate impacts on local communities.
All expenditures must comply with U.S. Department of Treasury requirements. Recipients must obligate the funds by December 31, 2024, and spend them by December 31, 2026. On April 6, 2022, City Council adopted Resolution R2022-012 that approved the City’s ARPA Project List, which outlines the City’s intended uses for the funds. This project was one of the originally adopted ARPA funded in the FY 2023 City Council approved budget.
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
None
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☒ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
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Acting City Administrator: |
Date: |
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Jennifer Reichelt for John D. Simonton |
11/25/2024 |
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Reviewed by City Attorney: |
Date: |
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Richard W. Files |
11/21/2024 |