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STRATEGIC OUTCOMES |
ACTION |
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Department: |
☐ Safe & Prosperous |
☒ Motion |
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Finance |
☐ Active & Appealing |
☐ Resolution |
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☐ Respected & Responsible |
☐ Ordinance - Introduction |
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Division: |
☒ Connected & Engaged |
☐ Ordinance - Adoption |
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Procurement |
☐ Unique & Creative |
☐ Public Hearing |
TITLE: t
Software Subscription Renewal: Tyler Technologies
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SUMMARY RECOMMENDATION: Summary Recommendation
Authorize the renewal of the annual software subscription for a total expenditure of $171,395.83 to: Tyler Technologies, Inc., Dallas, Texas (Finance/IT-RFP 2011000118) (Douglas Allen/Isaiah Kirk/Robin R. Wilson)
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STRATEGIC OUTCOME:
Renewing the annual software subscription for Tyler Technologies financial software aligns with City Council’s strategic outcome of Connected and Engaged by serving as the core software suite for managing Citywide financial services functions accurately and transparently.
REPORT:
Tyler Technologies Enterprise Resource Planning (ERP) software is used to manage all City of Yuma daily financial business activities and transactions such as budget, payroll, procurement, accounts payable, accounts receivable, utility billing and human resources. The software is accessible through a subscription and requires annual renewal.
FISCAL REQUIREMENTS:
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CITY FUNDS: |
$ 171,395.83 |
BUDGETED: |
173,400.00 |
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STATE FUNDS: |
$ 0.00 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
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FEDERAL FUNDS: |
$ 0.00 |
IN CONTINGENCY: |
$ 0.00 |
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OTHER SOURCES: |
$ 0.00 |
FUNDING: ACCOUNT/FUND #/CIP |
TOTAL $171,395.83
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General Fund, Water, Wastewater and Solid Waste |
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To total; right click number & choose “Update Field” |
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FISCAL IMPACT STATEMENT:
Budget authority to continue this multi-year renewal is programmed in the City Council approved FY 2025 Budget and financial forecast.
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
None
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☒ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
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Acting City Administrator: |
Date: |
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John D. Simonton |
08/12/2024 |
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Reviewed by City Attorney: |
Date: |
|
Richard W. Files |
08/12/2024 |