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STRATEGIC OUTCOMES |
ACTION |
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Department: |
☐ Safe & Prosperous |
☒ Motion |
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Finance |
☒ Active & Appealing |
☐ Resolution |
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☒ Respected & Responsible |
☐ Ordinance - Introduction |
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Division: |
☐ Connected & Engaged |
☐ Ordinance - Adoption |
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Procurement |
☐ Unique & Creative |
☐ Public Hearing |
TITLE: t
Bid Award: Rye Grass Seed
end
SUMMARY RECOMMENDATION: Summary Recommendation
Authorize the purchase of rye grass seed to the lowest responsive and responsible bidder, Nutrien Ag Solutions, Tucson, Arizona for an expenditure of $137,606.27 (including tax). (Parks and Recreation) (RFB-24-261 Eric Urfer/Robin R. Wilson)
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STRATEGIC OUTCOME:
This motion supports the City Council’s strategic outcomes of Respected and Responsible and Active and Appealing. Awarding this purchase to the lowest responsible and responsive bidder will provide winter landscaping for City golf courses, grass in City parks for activities, and ensures the City has utilized funds in a respected and responsible manner.
REPORT:
This contract provides for the purchase and delivery of grass seed utilized by Parks and Recreation at various City parks, golf courses, and other sports fields. The bid is based on estimated quantities of seed applied per acre totaling 104,900 pounds. The identified locations for over-seeding are consistent with the use patterns of the Parks and Recreation Department. Specifically, seeding will be reduced to tees, greens and fairways at the Desert Hills Golf Course. Tees, greens and surrounds will be over-seeded at the Par 3 Golf Course, as well as athletic fields and a few open spaces throughout the Parks system.
This solicitation ensures optimum germination: all grass seed furnished and delivered under this contract must have a harvest date, which does not exceed eight months in age from the date the purchase order is placed. Eight bid responses were received from the following vendors:
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AV Seeds - $198,922.00 |
Nutrien Ag Solutions - $126,929.00 |
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Ewing Irrigation Products, Inc.-$150,468.56 |
SiteOne Landscape Supply - $176,232.00 |
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Harrell’s LLC - $134,272.00 |
Taza Supplies, Inc. - $192,092.88 |
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Millborn Seeds - $153,678.50 |
Wilbur Ellis - $146,860.00 |
Approving this motion will award the contract to Nutrien Ag Solutions.
FISCAL REQUIREMENTS:
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CITY FUNDS: |
$ 137,606.27 |
BUDGETED: |
$200,000.00 |
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STATE FUNDS: |
$ 0.00 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
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FEDERAL FUNDS: |
$ 0.00 |
IN CONTINGENCY: |
$ 0.00 |
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OTHER SOURCES: |
$ 0.00 |
FUNDING: ACCOUNT/FUND #/CIP |
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TOTAL |
$137.606.27 |
The General Fund and the Two Percent Special Revenue Fund |
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To total; right click number & choose “Update Field” |
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FISCAL IMPACT STATEMENT:
Sufficient budget authority is provided in the FY 2025 City Council approved budget.
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
None
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☐ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
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Acting City Administrator: |
Date: |
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John D. Simonton |
07/23/2024 |
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Reviewed by City Attorney: |
Date: |
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Richard W. Files |
07/22/2024 |